91Ë¿¹ÏÊÓÆµ

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IT Project DashboardÌý

This page is updated at the end of the Fall and Winter semesters. Latest update: May 2026

Learn more aboutÌýIT project management, governance, regulations, and guidelines.

Although an IT project may benefit multiple communities at 91Ë¿¹ÏÊÓÆµ, the projects below are classified according to the community each predominantly benefits:

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    Academic

    These IT projects primarily benefit the Academic community:

    Name Overview Status
    Banner 9 Migration

    Banner is 91Ë¿¹ÏÊÓÆµâ€™s core ERP and student information system, supporting all student records and financial data. The Banner Modernization program aims to renew this digital foundation to deliver a more connected and seamless student experience. The transition to Banner 9 modules, an essential enabler for 91Ë¿¹ÏÊÓÆµâ€™s broader transformation, is planned across two phases.

    • Phase 1 (delivered April 2026): Replaced the INB form replacement to reduce technological risk and debt, produced a detailed fit-gap of current Banner 8 vs Banner 9.
    • Phase 2 (in progress): Will progress as theÌýERP Modernization, which will compromise 3 projects covering strategic areas: Finance, Student and Data.
    In progress
    Learning Management System (LMS) to Student Information Systems

    This project replaces two main integrations:

    • Phase 1 (delivered July 2024): Replaced critical integration process for the School of Continuing Studies.
    • Phase 2 (in progress): Replacement of eLearning, the Banner Adapter data integration between our main Banner SIS system and our main LMS, myCourses.
      • Release 1 (Summer 2026): Focus on Intelligent Learning Platform (ILP), username change and staff load integrations.
      • Release 2 (Fall 2026): Focus on web course provisioning and new data elements.
    In progress
    Student Career Services Management Software

    This project delivered a University-wide career services management solution that supports career counselling, student and alumni job searches, event management, internship, co-op management, and reporting and analytics. The new solution modernizes career services by improving integrations, mobile and bilingual support, and enabling automation for more efficient workflows and tracking.

    Delivered February 2026

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    Administrative

    These IT projects primarily benefit the Administrative community:

    Name Overview Status
    Athletic & Recreation Management system

    Athletics and Recreation plans to implement a new recreation management solution to ensure continuity of services, to meet compliance standards and to provide efficient and improved user experience for clients and administrative users. The project was divided into two phases:

    • Phase 1 (delivered April 2026): Successful launch of the new recreation management platform, Fusion, supporting Summer term programs and offerings.
    • Phase 2 (target delivery: August 2026 for the Fall term): Configuration of Fall and Winter programs and offerings, as well as camp registration.
    In progress
    Expense Management System

    A new travel and travel expense management solution was required as the existing tools in the Minerva system (Advances and Expense Reports) were found to beÌýcumbersome, highly manual, and principally paper-driven, providing a substandard user experience. This project implemented and deployed Workday’s Expenses module as the University’s new travel expense management application, which also integrates with the tools (Online Booking Tool, Central Airfare Card, and Individual Travel Corporate Card) that were part of the travel management program at 91Ë¿¹ÏÊÓÆµ. It is now in hypercare.

    Consult the Workday Expenses Project summary page.
    Delivered February 2026
    Facilities Administration Management Information System (FAMIS) Asset Management Solution

    The current Facilities Management solution, FAMIS, is built on obsolete technology. FMAS needs to move towards a modern Asset Management solution.

    Rollout:

    • Release 1 (delivered June 2025): Replaced functionalities of the current solution: Inventory management, work order management, self-service, and procurement processes.
    • Release 2 (target delivery: Summer 2026): Will enhance the implemented solution with event and overtime management and enhanced reporting.
    In progress
    University Advancement (UA) Customer Relationship Management (CRM) (Alumni and Donor Relations)Ìý

    University Advancement’s (UA) customer relationship management (CRM) is a critical solution that facilitates stakeholder communications, engagement, relationship management, fundraising, and stewardship. This solution is essential for fundraising and alumni engagement programs, as well as other charitable organizations. The previous CRM was built with software that is nearing the end of its useful life. This project implemented a new CRM (Iris), to improve stakeholder experience with dynamic features that allow UA to automate manual processes and increase productivity while maximizing fundraising and engagement potential.

    Rollout:

    • Phase 1 (delivered August 2025): Launch of core CRM solution.
    • Phase 2 (delivered April 2026): Strengthen the solution to ensure greater stability and scalability, paving the way for long-term success.
    Delivered April 2026

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    Institutional

    These IT projects primarily benefit all communities across 91Ë¿¹ÏÊÓÆµ:

    Name Overview Status
    Firewalls/VPN Evergreening

    This evergreening initiative will replace the existing infrastructure with new firewall hardware that should last at least six years. It will leverage the technology built into new solutions to create new security rules based on the user's device and identity. This will give users better and more secure access to applications and systems. Target delivery: Fall 2026.

    The firewall project plan prioritizes the firewalls posing the present highest risks, in the following order:

    • Internet Edge (completed Nov 2025)
    • Interzone (completed March 2026)
    • Data Center (planned May 2026)
    • Disaster Recovery Firewall new deployment (planned July 2026)

    In addition, a new VPN solution (GlobalProtect) and security enhancement will be implemented (planned Sep 2026).

    In progress

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    ResearchÌý

    There are no current IT projects.

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    In case of questions, please contact IT PMO atÌýgcp.pmo [at] mcgill.ca. Learn more about our IT project management, governance, regulations, and guidelines on ourÌýwebsite.

    Need help?Ìý.Ìý

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